When you are presenting your PowerPoint 2010 show:
•At a kiosk
•With a projector
•Via email
And you want them to see it they way you want them to see it use Set up show.
Set up show is on the Slide Show ribbon tab and works in conjunction with other commands such as Rehearse Timings, Record Slide Show and Animations.
Let's look at the options in order:
Show Type
Presented by a speaker (full screen) is the default slide show style. That means everything else on your desktop is hidden while the slide show is playing (Hit F5 to turn on slide show view).
Browsed by an individual (window) is a good option if you are sending the presentation (or deck) to someone who may still want access to their task bar and a hint of a PowerPoint 2010 toolbar.
Browsed at a kiosk (full screen) looks like the first option, but:
•Users can't make changes to the presentation.
•Restarts when it has finished.
•Restarts when it has been idle (on a manually advanced slide) for more than five minutes.
•You must add automatic timings, navigation hyperlinks, or action buttons.
This is a good option for at a trade show or event where you don't have time to babysit the show but you want people to have interactive capabilities.
Show Options
Loop continuously until 'Esc' is what to use when you want to create a show that repeats until you hit the Esc key. I use a loop prior to the main event to keep the audience entertained or educated while they are waiting.
Show without narration allows you to turn off any narration you may have recorded using the Record Slide Show tool. (This can also be toggled on or off on the Slide Show tab with the Play Narration tool.)
Show without animation allows you to turn off all the animation in case you overdid it when creating the builds on the slides! This also allows you to see what the show might look like when using a webinar tool that can't support all of PowerPoint's animations.
Pen color is a great annotation tool in slide show view. Ctrl + P turns your cursor into a pen so you can be a color commentator during your presentation.
Laser pointer color lets you change the color of your cursor laser pointer. Simply hold down the Ctrl key with the mouse click to turn your cursor into a laser pointer! The best part is, you can record the laser movements when you use the Record Slide Show tool!
Show slides gives you the choice of showing all the slides, or just a few at the beginning or end, or a custom show that you have created using the Custom Slide Show tool on the Slide Show tab.
Advance slides manually with your click of the mouse (or hit of Enter or the space bar or the right arrow) or to keep the show on time, use the timings that you set up using the Transitions tab.
Multiple monitors is a quick way to choose a second monitor such as a plasma or flat screen the audience will see or a projector. The Windows key + P quickly accesses projector mode in Windows 7.
Show Presenter View is one of the coolest tricks in PowerPoint 2010! This tool provides you with behind-the-scenes access while your audience simply sees the slides! You see:
Your notes, pen tools, all the slides to quickly access another one, the time, and large advance buttons!
Let me know if you have any questions about PowerPoint 2010: Set Up Show.
Next post will be Outlook 2010: Creating Rules
